Real Estate Listing Coordinator

Real Estate Listing Coordinator Position in Tampa, FL

Are you a meticulous and proactive individual who loves real estate? Join us as a Listing Coordinator and take charge of overseeing the listing process from beginning to end.

Responsibilities:

• Client Engagement: Cultivate enduring connections with sellers, guiding them through the listing process.
• Listing Preparation: Gather essential property information, conduct market analysis, and assist with contract finalization.
• MLS Management: Enter precise property data into the MLS system.
• Property Showcasing: Arrange showings, set up appointments, and aid in hosting open houses.
• Market Analysis: Produce reports to monitor sales activities and pinpoint market trends.

Qualifications:

• Highly Organized and Efficient: Ability to handle multiple listings with precision.
• Effective Communicator: Exceptional interpersonal and communication abilities.
• Problem-Solving Skills: Proactively identify obstacles and implement successful solutions.
• Attention to Detail: Committed to accuracy and excellence in all tasks.

If you excel in a fast-paced setting and thrive in a collaborative environment, we want to hear from you! Apply now to join our dynamic team.

Reports

• Prepare start-of-day and end-of-day reports to keep the team informed about listing progress.

Pre-Listing

• Research HOA, deed restrictions, and management companies.
• Prepare listing presentation.
• Write the Buyer's Contract.
• Gather essential documents such as surveys, flood elevation certificates, and flood insurance details.
• Maintain a vendor list for necessary services.
• Check for rental and pet restrictions.
• Understand property rules and regulations.
• Determine what's covered by maintenance fees.
• Assist sellers in completing required listing paperwork.

Listing Agreement

• Email all required listing documents to the seller.
• Order any necessary items, such as cookies or promotional materials.

Home Preparation

• Schedule vendors, including stagers, painters, landscapers, window cleaners, and deep cleaning services.
• Review and compare quotes from vendors.
• Coordinate appointments with sellers for access to the property.

Listing Photos / Video

• Order listing photos, videos, and any special features like Zillow 3D tours.
• Be on-site for photos and videos, coordinating with agents and owners.
• Manage the upload and arrangement of photos in MLS.

Install Lockbox Sign

• Order and install signs as needed.
• Obtain spare keys from sellers.
• Update listing information in Supra.com.
• Verify that sign and lockbox installations are correct.
• Oversee the check-in and check-out of lockboxes by agents.
• Consider the use of combo lockboxes.

Manage Seller’s Schedule for Showings

• Scheduling all showings.
• Set up ShowingTime according to the seller's requirements.
• Ensure accurate scheduling of showings.
• Attending showings.

Launch in MLS

• Input and launch all listings in MLS.
• Launch listings on Co-star/Loopnet (for Commercial listings only).
• Insert photos and videos.
• Verify that videos and photos are properly displayed on websites.
• Input open house dates in MLS.
• Notify the client when the listing is live, including providing relevant materials.

Listing Marketing

• Coordinate coming soon agent announcements via email blast.
• Send just-listed email blasts through Follow-Up Boss.
• Notify and share with the seller when social media marketing is launched.
• Plan open house events (see Open House Scheduling below).

Manage Open House Scheduling

• Coordinate open house and broker's open times with the seller.
• Market open houses, update MLS information, and advertise to neighbors.
• Plan for food and refreshments for open house events.
• Review the Marketing Plan Weekly and Ensure Implementation.
• Conduct weekly reviews of the marketing plan.
• Prepare appraisal packets when necessary.
• Monitor home inspections and showings.

Property Checks of Vacant Properties (If Owners Aren’t Local)

• Conduct weekly property checks on vacant properties, ensuring they are well-maintained.
• Notify if any issues need attention.
• Provide Weekly Listing Activity Updates to the Sellers Team (Every Monday).
• Share showing time reports, open house visitation numbers, and marketing and advertising analytics reports.
• Update the team during Wednesday sales meetings.

Join Meetings

• Attend Wednesday team meetings.

TC Back-up

• Respond to agent inquiries and questions.

• A FLORIDA real estate license is required.
• MUST be a resident of Pinellas County.
• Must have 2-5 years of experience.
• Strong organizational and communication skills.
• Attention to detail and ability to manage multiple tasks.
• Previous experience in a similar role is a plus.
• Proficiency in real estate software and MLS systems.
• Excellent customer service and interpersonal skills.
• Self-motivated and able to work independently.
• Availability for occasional after-hours work and meetings.